Privacy Policy

BookTech is an international collective of publishing professionals. For the purposes of this Privacy Policy, the data controller is BookTech, operating through booktechcollective.com.

BookTech is founded by professionals from Ailaysa Technologies, Thinking (Greece), and the Limassol International Book Fair. BookTech is currently an informal collective without a registered legal entity. If you have questions about how your data is handled, please contact us using the details in Section 10.

We collect personal data in the following circumstances:

This data is collected through standard web analytics tools (see Section 6 on Cookies).

We use the personal data we collect for the following purposes:

• To process your event registration and send you confirmation, updates, and logistical information related to BookTech events
• To respond to your enquiries and communicate with you about partnerships, hosting opportunities, or other matters
• To send you updates about future BookTech events, programmes, and announcements, where you have given consent or where we have a legitimate interest in doing so
• To improve our website and understand how visitors use it, using aggregated and anonymised analytics data
• To fulfil legal or regulatory obligations where applicable

We will not use your data for automated decision-making or profiling that has a legal or similarly significant effect on you.

Where applicable under data protection law (including the EU General Data Protection Regulation / GDPR), we process your personal data on the following legal bases:

• Consent — where you have actively provided information or opted in to communications
• Legitimate interests — for example, following up on partnership or collaboration enquiries, or improving our website based on usage data
• Contractual necessity — where processing is necessary to deliver an event or service you have registered for
• Legal obligation — where processing is required by applicable law

You may withdraw consent at any time by contacting us (see Section 10). Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

We do not sell your personal data. We may share your data with trusted third parties only in the following circumstances:

• Service providers who support our operations (e.g. email platforms, event registration tools, website hosting, analytics providers) — who are bound by data processing agreements and may not use your data for their own purposes
• Co-organisers or partners of specific BookTech events, where necessary for the delivery of that event and with your awareness
• Legal authorities, where required to comply with applicable law, court orders, or regulatory obligations

Where data is shared with third parties outside the European Economic Area (EEA) or your home jurisdiction, we take appropriate steps to ensure an adequate level of data protection, including the use of standard contractual clauses where required.

Our website uses cookies and similar tracking technologies to help us understand how visitors use the Site and to improve our content and services.

Types of cookies we may use:

• Essential cookies — necessary for the Site to function correctly
• Analytics cookies — to collect anonymised data about how visitors interact with the Site (e.g. pages visited, session duration)

We may use third-party analytics tools such as Google Analytics. These tools collect information about your use of the Site and report it to us in aggregated form. You can learn more about how Google uses data at google.com/policies/privacy/partners.

You can manage or disable cookies through your browser settings at any time. Please note that disabling certain cookies may affect the functionality of the Site.

Where required by law, we will ask for your consent before placing non-essential cookies.

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law.

• Event registration data is retained for up to 24 months following the relevant event, to allow us to communicate information about future editions
• Contact and enquiry data is retained for up to 12 months following the resolution of your enquiry
• Website analytics data is retained in accordance with the settings of the relevant analytics platform, typically 14–26 months

After the applicable retention period, data is securely deleted or anonymised.

Depending on your location, you may have the following rights in relation to your personal data:

• Right of access — to request a copy of the personal data we hold about you
• Right to rectification — to ask us to correct inaccurate or incomplete data
• Right to erasure — to request deletion of your data in certain circumstances
• Right to restriction — to ask us to limit how we process your data
• Right to data portability — to receive your data in a structured, machine-readable format
• Right to object — to object to processing based on legitimate interests, including for direct marketing
• Right to withdraw consent — at any time, where processing is based on consent

To exercise any of these rights, please contact us using the details in Section 10. We will respond within the timeframes required by applicable law (typically 30 days). If you are located in the European Union or European Economic Area, you also have the right to lodge a complaint with your local supervisory authority.

Our website and events are not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a child, please contact us and we will delete it promptly.

If you have any questions about this Privacy Policy, wish to exercise your data rights, or have a concern about how we handle your personal data, please contact us through the contact form on our website at:

booktechcollective.com/contact

We take all privacy enquiries seriously and will respond as promptly as possible.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we do, we will update the “Last Updated” date at the top of this page.

We encourage you to review this policy periodically. Continued use of the Site after changes are posted constitutes your acknowledgement of the updated policy.